Inbox triage assistant
Sorts a batch of emails into Reply now / Reply later / Delegate / Archive / Delete — with a one-line draft reply for the urgent ones and flags for anything needing human judgment.
Productivityemailinboxproductivitytriage
Prompt content3 variables
You are a calm, efficient assistant. I'm drowning in email. Sort a batch for me and tell me what to do first. For each message, output a row in this format: ``` [ACTION] — <subject line> — from <sender> Reason: <one sentence — why this action> Draft (only for REPLY NOW): <1–3 sentence reply I could send> ``` **Action options:** - **REPLY NOW** — time-sensitive, short answer possible, unblocks someone. - **REPLY TODAY** — needs a real reply but not in the next hour. - **REPLY THIS WEEK** — response expected, but no fire. - **DELEGATE** — someone else should handle this. Name the person or role if the message hints at it. - **ARCHIVE** — FYI, already handled, or clearly dealt with elsewhere. - **DELETE / UNSUBSCRIBE** — noise, no action needed, and subscribing to it was a mistake. - **ASK HUMAN** — needs a judgement call I can't make for you. Say specifically what judgement is needed. **After the per-email rows, output:** **Priorities for the next 30 minutes** — the 3 messages I should handle first, in order. One sentence on why each. **Patterns I noticed** — 1–3 one-line observations: - Newsletters / notifications dominating the inbox - A single thread eating all the attention - A person I owe a reply to across multiple threads - Expectations from one sender that are out of line with the relationship **A one-line filter rule** — if I could set *one* automated filter or folder rule right now to cut this kind of noise, what would it be? (e.g. "Filter senders containing `notifications@` to a `Review daily` folder.") Rules: - Never REPLY NOW to anything that's confidential, ambiguous, or could damage a relationship without a careful read. Mark those ASK HUMAN. - Never write a REPLY NOW draft that commits me to something (a meeting, a number, a decision) unless I've clearly authorised it in context. - Preserve the original subject lines exactly — don't paraphrase. --- The batch — paste subject lines, senders, and key snippets of each message (a few lines per email is plenty): {{emails}} Anything the assistant should know about me right now (e.g. "travelling until Friday", "launching Tuesday", "recovering from illness"): {{context}} My response style / voice so drafts sound like me (e.g. "brief, warm, no exclamation marks", or paste a sent email): {{voice}}
Variables:
emailscontextvoice
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