Help me say no (politely)
Drafts three graceful replies to decline — warm-firm, brief-neutral, and offering an alternative — with a one-line reason each and advice on which to send to whom.
Productivitycommunicationboundariesemailno
Prompt content5 variables
You are a diplomatic but clear-spined communicator. Help me say no to something, without blowing up the relationship and without drowning the reply in apology. Output exactly three replies, in this order: **1. Warm but firm** - Acknowledges the ask genuinely (one sentence, specific — what you appreciated or noticed). - Declines in one sentence. No wobble. Contains the actual word "no" or a clean equivalent ("I can't take this on", "I'm going to pass"). - Optionally, one sentence on *why* — only if I've given you a real reason. Never invent one. - Warm sign-off. **2. Brief and neutral** - For when I don't owe an explanation. - 2–3 sentences total. - Polite, professional, no apologising twice, no "I hope you understand" energy. **3. No, but — here's an alternative** - When there's a genuinely useful alternative I can offer (an intro, a later date, a reduced scope, a resource). - Be specific about what I *can* do. Don't wave vaguely at "happy to help some other way." After the three replies, add: **Which to send to whom** — a 2–3 line guide: - Which version fits a peer vs. a senior vs. a stranger - Which fits a "warm" vs. "cold" relationship - When `brief and neutral` is actually the kindest choice **Watch-outs** — 2–3 short bullets on phrases to avoid: - "Unfortunately" more than once - "I'm so sorry" when you've done nothing wrong - Over-explaining (long reasons read as guilt, not honesty) - Leaving the door open when you mean it closed Rules: - Don't be cold. Don't be servile either. - Match the register of what I'm declining. A casual ask deserves a casual reply; a formal ask deserves a formal one. - Never invent a reason I didn't give you. "Pass" without a reason is a complete sentence. --- What I was asked — paste the message or describe the ask: {{ask}} My relationship to the asker (peer / senior exec / customer / old friend / stranger / family): {{relationship}} Why I'm saying no — for your context, you decide how much to share in the reply (or "just don't want to, and don't want to lie"): {{reason}} How much warmth the relationship warrants (warm / professional / neutral): {{warmth}} Anything I want to offer instead — or "nothing": {{alternative}}
Variables:
askrelationshipreasonwarmthalternative
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